Senior Associate, S2P Invoicing Operations

Role Overview

• Serve as a primary owner of invoice management operations from vendor invoice reviews to client invoice submissions, ensuring accuracy and timely processing.
• Review and validate complex invoices to ensure compliance and accuracy.
• Act as the escalation point for invoice-related issues, including missing/incorrect invoice requirements, tax implications, and system constraints.
• Own the end-to-end resolution of stalled and disputed invoices, partnering with vendors, clients, and internal stakeholders to drive timely processing and closure.
• Guide cross-functional team members and vendors on best practices for invoice processing and navigating the RigUp platform.
• Maintain documentation of updated processes and procedures.
• Build relationships with internal teams such as S2P Operations, Accounts Payable, Accounting, and Product/Engineering to resolve complex invoicing issues.
• Serve as point of contact for escalated vendor and client inquiries.
• Provide regular updates to leadership on operational metrics and challenges.
• Build strong, collaborative relationships with colleagues across all levels of the organization to facilitate smooth operations and problem-solving.
• Share knowledge, best practices, and insights with internal teams to enhance overall organizational effectiveness and continuous improvement.
• Proactively identify opportunities for inter-departmental collaboration to streamline processes and achieve shared objectives.
• Contribute insights to improve vendor and client experience.
• Participate in cross-functional meetings to represent S2P Invoicing Operations perspectives.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience.
• 2-3+ years of experience in invoicing, billing, collections, or accounts receivable, preferably in the energy industry.
• Hands-on experience with ERP systems (NetSuite or comparable) and collections software for tracking activity and communications.
• Understanding of purchase orders/work orders, cost codes, invoice reconciliation, and invoice reporting.
• Proficiency with third-party invoicing and Vendor Management Systems (VMS) such as OpenInvoice, Ariba, GEP Smart, and/or Fieldglass.
• Strong analytical and problem-solving abilities with exceptional attention to detail.
• Proven ability to manage priorities and deadlines in a fast-paced, high-volume environment.
• Excellent written and verbal communication skills, capable of explaining financial information clearly to both technical and non-financial audiences.
• Demonstrated collaboration skills with Sales, Account Management, and cross-functional Financial Operations teams.
• Proven ability to process high volumes of invoices in a timely manner.
• Commitment to professional integrity, accuracy, and customer service.
• Experience with oil and gas industry clients (Upstream or Midstream), preferred but not required.
• Familiarity with NetSuite, AdobePro, Zendesk, Sigma, and other third party platforms preferred, but not required.
• Exposure to process automation or AI-supported data validation tools, preferred but not required.
• Client M&A integration or system migration experience, preferred but not required.

Tech Stack

• ERP

Benefits

• Flexible paid time off for full-time employees
• Medical, dental, and vision insurance
• Telehealth
• 401(k) with company matching contribution
• Flexible remote work support where applicable
• WFH Contribution
• Wellness allowance
• Calm App
• Learning opportunities
• Financial planning support
• Parental leave
• Employee Assistance Program
• Pet Insurance
• Opportunity to earn bonus, commission, and/or equity
• Onsite Gym