Administrative Assistant

Role Overview

• Provide comprehensive administrative support to the Chief Executive and executive team, including calendar management, meeting scheduling, and appointment coordination.
• Proactively manage the Chief Executive's diary to optimize time allocation in line with business priorities.
• Organize travel arrangements (local and international), including flights, visas, accommodations, and ground transportation.
• Function organizing and management, such as strategic sessions and various team events, including venue hire and all logistical aspects and catering associated with such events.
• Serve as the primary liaison between the executive team and external business partners, ensuring seamless communication.
• Oversee fleet management and facilities, including maintenance coordination and service scheduling.
• Manage the procurement and distribution of promotional items to support business initiatives.
• Coordinate internal and external meetings, events, and conferences, handling logistics, invitations, and correspondence.
• Foster collaborative relationships with internal and external stakeholders through effective and open communication.
• Perform general administrative tasks, including office management and answering calls in a professional manner.
• Manage and prioritize ad hoc queries and correspondence, escalating issues when necessary and ensuring timely resolution.
• Uphold a professional image at all times, reflecting the company's values and brand.
• Demonstrate sound judgment in prioritizing tasks and resolving issues to maintain operational efficiency.

Requirements

• Minimum of 22 points in Grade 11 (new curriculum) or 12 (old curriculum).
• Bachelor’s degree in business administration, Office Administration, or related field.
• Minimum of 3 years' proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Ability to handle sensitive information with discretion and confidentiality.
• Foreign qualifications must be submitted with an evaluation report from the Namibia Qualification Authority (NQA).

Benefits

• N/A