Administrative Assistant

Role Overview

• Provide administrative support to the Director of Clinical Training (DCT) Office within the PsyD Program.
• Track, organize, and maintain clinical training documentation and student records.
• Support preparation of practicum placement materials, internship eligibility verification documentation, and student progress communications.
• Maintain organized digital filing systems for confidential clinical training materials.
• Assist with updating forms, spreadsheets, templates, and tracking systems related to accreditation and clinical training processes.
• Serve as a communication bridge between the DCT Office and the PsyD Program Assistant.
• Assist with professional correspondence to practicum supervisors, internship sites, and students as directed.
• Draft, proofread, and format internal letters, memos, and official communications.
• Ensure secure handling of sensitive student information and clinical documentation.
• Maintain accuracy and organization of accreditation-related records.
• Adhere strictly to confidentiality, FERPA-aligned practices, and institutional data policies.
• Assist with scheduling coordination and preparation of materials for clinical training meetings.
• Provide data entry and record reconciliation across institutional platforms such as Populi, Canvas, and Microsoft systems as needed.
• Provide general administrative support to facilitate efficient functioning of the DCT Office.

Requirements

• Bachelor’s degree required.
• Demonstrated experience in office administration, data entry, digital filing systems, or record keeping.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and responsibly in a fully virtual environment.
• Demonstrated commitment to confidentiality and professional integrity when handling sensitive information.
• Experience working in higher education, academic administration, or a clinical training environment.

Benefits

• Flexible, hourly schedule averaging 10 hours per week at the start of the role.
• Collaboration with faculty and administrative staff in a mission-driven academic environment.