Administrative Assistant

Role Overview

• Handle various administrative support requests from department staff
• Draft, edit, and proofread documents and PowerPoint presentations
• Prepare and produce statistical and accounting reports
• Manage agendas, phone calls, and group activity calendars
• Plan and organize internal and external meetings for the sector
• Coordinate and book business travel arrangements
• Manage expense reports, financial provisions, and invoice payments
• Produce budget tracking reports
• Manage office supply procurement
• Verify consultant work hours
• Work closely with other assistants and department managers

Requirements

• Minimum of 5 years of experience in an administrative role
• Holds a DEP in secretarial studies or equivalent
• Advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneNote)
• Knowledge of Planview (an asset)
• Advanced level of English
• Fluent in French both oral and written

Benefits

• Flexible group insurance
• Competitive retirement plan
• Share purchase plan
• Vacation program
• Wellness/personal development days
• Telemedicine
• Employee and Family Assistance Program
• Ergonomic equipment program
• Performance bonus
• Discounts on iA products