Executive Assistant

Role Overview

• You will support our executive management in all organizational and administrative matters, ensuring they can focus on the essential tasks.
• You are the central point of contact and keep track of all important appointments, projects and processes.
• Finance and accounting: issuing invoices, preparatory bookkeeping and support in liaising with the tax advisor.
• Project management: coordinating and following up on projects, preparing meetings and maintaining documentation.
• HR administration: supporting onboarding, contract management and general personnel processes.
• Office & calendar management: maintaining calendars, organizing appointments, travel planning and booking.
• Meeting support: preparing and following up on meetings, creating agendas and minutes.

Requirements

• Completed commercial vocational training (e.g., business administration) or an equivalent qualification.
• Several years of professional experience in a comparable position, ideally in a dynamic company environment.
• Very good knowledge of MS Office / Google Workspace and common tools (e.g., accounting software).
• Excellent organizational skills, reliability and a structured, proactive working style.
• Strong communication skills and discretion when handling confidential information.
• Business-fluent German and English, both written and spoken.

Benefits

• A responsible role with scope for shaping in a growing company.
• Direct collaboration with executive management and insight into all areas of the business.
• Flexible working hours and the possibility to work from home (by arrangement).
• A motivated team and an open corporate culture.
• Attractive compensation and opportunities for professional development.