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Appointment Setter, Executive Assistant
Catena
Remote
Website
LinkedIn
Appointment Setter, Executive Assistant
Philippines
Full Time
2 hours ago
No H1B
Apply Now
Key skills
AI
SaaS
CRM
Leadership
Communication
Collaboration
Remote Work
Sales
About this role
Role Overview
Ensure seamless scheduling and calendar management across multi-timezone, high-volume enterprise sales pipelines.
Maintain accurate CRM records and synthesize post-meeting information to drive operational efficiency.
Streamline repetitive workflows through automation and process improvements to reduce manual effort.
Contribute to strategic initiatives and ad hoc operational projects supporting leadership and enterprise customers.
Respond to all scheduling requests within strict turnaround times, prioritizing same-day responsiveness during European business hours.
Coordinate complex, multi-timezone meetings across a large and active enterprise sales pipeline.
Ensure calendar invitations include correct attendees, video conferencing links, and clear meeting details.
Proactively manage reschedules, cancellations, and time-zone-sensitive communications with urgency and professionalism.
Maintain 100% accuracy in CRM records following every completed meeting.
Extract and synthesize meeting information from notes or recordings and update CRM accordingly.
Follow up internally to collect missing information and maintain data integrity.
Build or support automation workflows to reduce manual data entry while preserving accuracy.
Identify repetitive operational tasks and design workflows to automate or streamline them.
Implement no-code or low-code tools to improve operational efficiency across sales and leadership workflows.
Continuously improve internal systems, documentation, and operational handoffs.
Assist leadership with customer-facing communications, internal documentation, and operational projects.
Prepare presentations, documents, or materials required for enterprise customers.
Requirements
3+ years of experience as an Executive Assistant, Chief of Staff, or high-velocity operations role supporting senior leadership.
Proven experience managing complex, multi-timezone calendaring in enterprise or B2B environments.
Hands-on proficiency with CRM systems (HubSpot or similar), calendar tools, and collaboration platforms.
Ability to independently learn and implement new tools, including automation or workflow platforms.
Exceptional written English communication skills, including customer-facing correspondence.
Extreme attention to detail and zero-error mindset in fast-paced, high-stakes environments.
Experience supporting enterprise sales teams or complex deal pipelines (Preferred)
Familiarity with European business culture, particularly German enterprise environments (Preferred)
Experience in AI, SaaS, or enterprise technology companies (Preferred)
Proficiency in German or other European languages (Preferred)
Experience building automations using no-code, low-code, or scripting tools (Preferred)
Benefits
Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide
Apply Now
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Appointment Setter, Executive Assistant at Catena | JobVerse