Translation Coordinator

Role Overview

• Responsible for the planning, scheduling, tracking, and delivery of the language translation phase of projects in the project management cycle.
• Work with project managers to understand client business objectives and spearhead planning and execution internally.
• Accept projects from project managers, assign them via Translation Project Management Software (Savanta), and track progress.
• Coordinate with internal teams, vendors, and other Translation Coordinators.
• Ensure translation resources are available, resolve vendor-related issues, and collaborate with Vendor Services.
• Communicate with project managers about changes, contingencies, and issues that may affect client relationships.
• Process purchase orders, final deliveries, and test evaluations; address PO concerns with Accounting.
• Send linguistic queries to relevant teams and provide feedback to linguists and vendors.
• Provide detailed information to ensure accuracy and manage glossaries/term bases.
• Compile legal documents, complete monthly reports, and flag recurring errors to management.

Requirements

• Bachelor’s degree or equivalent work experience required.
• Professional translation experience or other similar language industry experience preferred but not required.
• Excellent analytical, organizational, written, and verbal communication skills.
• Willingness to occasionally manage and deliver projects during non-standard hours.
• Outstanding planning, scheduling, and coordination skills.
• Highly motivated with a willingness to take initiative and complete assignments.
• Ability to stay on task with minimal supervision and regularly report on progress.
• Quick learner with the ability to multi-task in occasionally stressful situations.
• Proficient in Microsoft Office, advanced Excel skills (pivot tables, regression analysis, etc.) a plus.
• Good time management skills and ability to complete a heavy workload within an established time frame.
• Fluent in English, both verbal and written.
• Proficiency in additional languages is welcome (French!)
• Working knowledge of Trados, and MS applications (preferred but not required).

Benefits

• Good work-life balance with flexible work hours and a hybrid work model.
• A relaxed working environment with informal gatherings.
• Modern office space in Ljubljana with on-site parking.
• Structured onboarding process and continuous learning.
• Autonomous work in an international company.
• Opportunity to be part of an exciting and innovative industry.
• An inclusive culture and international team: Offices in the USA, EMEA and APAC.
• Regular company events and team buildings.
• Office perks: Free coffee, tea, weekly fruit basket, and nuts.