Ops Manager – Senior Ops Manager

Role Overview

• Coordinate equipment installs, moves, repairs, and preventative maintenance; serve as primary point of contact for vendors and service calls.
• Run consumables purchasing and inventory (ordering, receiving, organisation, stocking).
• Support lab readiness: space organisation, shared equipment stewardship, room readiness, and coverage planning.
• Design and maintain accurate operational records (service logs, inventories, vendor contacts, SOP folders).
• Onboard new lab members in regulatory and safety practices; ensure group members receive and maintain required training for laboratory operations; assist with exit procedures.
• Support coordination of regulated animal-research workflows (communications with animal facilities teams, maintaining official training records, colony/breeding/genotyping tracking, and related administrative documentation), in partnership with leadership and the relevant oversight bodies.
• Coordinate risk assessments, safety documentation, and required training records; help keep the lab audit-ready.
• Coordinate hazardous waste workflows, gas cylinder ordering.
• Schedule and track routine lab inspections; follow up on corrective actions.
• Interface with building/facilities teams and external stakeholders as needed to support safe and sustainable operations.
• Manage laboratory calendars, internal and external (partners, vendors) meeting logistics, agendas, and follow-ups and action-item tracking for leadership.
• Draft and manage routine communications (emails, memos) and maintain organised internal documentation.
• Assist with recruitment processes.
• Support grant operations and coordination with parent organisation: assist with reporting, budgeting, audit readiness, and document version control (in collaboration with leadership).
• Identify operational gaps and propose improvements; implement changes with leadership approval.
• Alert parent organisation to operational changes that may impact insurance needs.
• In time, recruit and supervise operational support staff.

Requirements

• 5+ years in life science laboratory operations, research administration, executive administrative support, or a combined role in a life-science environment.
• Demonstrated ability to manage multiple concurrent priorities with high attention to detail and follow-through.
• Experience coordinating vendors, purchasing, and basic lab logistics.
• Strong written and verbal communication; can produce clear notes, status summaries, and action tracking.
• High discretion and comfort handling confidential or sensitive information.
• Proficiency with common productivity tools (Google Workspace, Microsoft Office, calendars, spreadsheets, shared drives).

Benefits

• Generous Benefits will be communicated in interviews
• For exceptional candidates, we will consider sponsoring visas and supporting relocation.