Commercial Operations Specialist – CEO Office

Role Overview

• Manage the CEO’s commercial calendar and external meeting logistics
• Coordinate external meetings with partners and clients
• Draft professional follow-up emails and structured meeting recaps
• Track commercial pipeline status, next steps, deadlines, ownership, and ensure execution of agreed actions
• Maintain CRM accuracy and tracking across both entities
• Monitor draft commercial agreements prior to legal finalization
• Coordinate internally to collect required materials for commercial proposals
• Prepare concise pre-meeting briefing notes for the CEO
• Prepare structured commercial reports for the CEO, including clear snapshots of active deals, next actions and execution status
• Maintain and update standard commercial templates (decks, one-pagers, proposal structures) in coordination with Marketing, Finance, and Legal
• Use Microsoft Office or other tools to produce clear reporting dashboards and executive summaries
• Coordinate and track external business development partners (including regional representatives)
• Support planning and scheduling of major industry events and trade shows
• Monitor relevant industry news and partner activities, providing structured updates
• Support prioritization of active commercial initiatives, helping structure what requires immediate CEO involvement versus delegated execution
• Prepare regular pipeline and forecast summaries for the CEO, highlighting risks and opportunities
• Proactively chase internal and external stakeholders to ensure momentum on active deals
• Coordinate with Finance to ensure that draft agreements respect approved pricing models, margin targets, and payment terms
• Coordinate with Legal to ensure that commercial terms agreed in principle are correctly reflected before CEO signature

Requirements

• 4-7 years of experience in Commercial Operations, Business Operations, or Sales Operations
• Experience supporting senior commercial or executive stakeholders
• Understanding of commercial contracts (NDAs, MoUs, licensing and service agreements) and typical deal structures
• Strong written and spoken English
• Advanced proficiency in Microsoft Office (especially Excel and PowerPoint)
• Ability to build structured reports and executive-level summaries
• Excellent organizational and prioritization skills
• Comfortable interacting with C-level executives
• Experience with data visualization and dashboard creation
• High attention to detail and strong sense of accountability
• Structured, disciplined and proactive

Benefits

• Hybrid role with periodic in-person presence required
• Availability to support international time zones when necessary
• Occasional travel for industry events (e.g., trade shows, partner meetings) may be required