Tax Compliance and Internal Audit Specialist

Role Overview

• Ensure timely and accurate preparation and submission of payroll tax filings (e.g., Forms 941, 940, W-2, W-3), sales tax filings, and other regulatory filings across applicable jurisdictions.
• Register for new payroll tax and sales tax accounts as needed due to business expansion or remote workforce coverage.
• Reconcile payroll tax liabilities, sales tax obligations, and payments regularly, resolving discrepancies as needed.
• Monitor and stay informed on changes in payroll tax legislation, sales tax laws, GAAP, and other accounting regulations, ensuring compliance.
• Manage and maintain employee tax data, including tax jurisdictions and residency details.
• Respond to tax notices and inquiries from authorities, coordinating resolutions with internal and external stakeholders.
• Make outbound calls to federal, state, and local tax agencies to resolve filing discrepancies, confirm account status, request penalty abatements, and follow up on outstanding notices.
• Collaborate with HR, Payroll, and Accounting teams to ensure accurate processing and reporting of wages, benefits, deductions, and taxes.
• Assist in year-end tax processing, including W-2 distributions and final sales tax filings.
• Recommend improvements and automation opportunities to enhance payroll tax, sales tax, and accounting compliance efficiency.
• Support internal audit processes by preparing and organizing documentation, workpapers, and supporting schedules across accounting and finance functions for audit review.
• Respond to internal audit inquiries by gathering and providing requested documentation across accounting, finance, and compliance functions.
• Support the Internal Audit Manager in periodic compliance reviews across accounting and finance processes, identifying control gaps and preparing remediation recommendations.
• Maintain organized audit trails across accounting and finance operations, including tax filings, payments, journal entries, and correspondence to ensure ongoing audit readiness.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field; CPP (Certified Payroll Professional) or similar certification a plus
• 3+ years of experience in U.S. payroll and sales tax compliance, preferably in a multi-state environment; experience in BPO or outsourced accounting environments is strongly valued
• In-depth knowledge of federal, state, and local payroll and sales tax regulations
• Familiarity with payroll systems (e.g., ADP, Workday, Paychex, UKG) and tax reporting tools (Avalara, Anorak, TaxJar)
• Strong analytical and reconciliation skills
• Experience supporting internal audits, including preparation of workpapers and audit documentation; familiarity with internal control frameworks (e.g., COSO) is a plus
• Familiarity with AI tools (e.g., ChatGPT, Claude, Copilot) and willingness to integrate AI into daily workflows for research, documentation, and process improvement

Tech Stack

• C++

Benefits

• Unlimited vacation
• Ongoing education and training
• Bonuses