Executive Assistant

Role Overview

• Provide high-level administrative support to SVP and VP leaders, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Coordinate domestic and international travel logistics, including booking flights, accommodation, and transportation.
• Create, edit, and organize documents and presentations for the Transition Management(TMO) leaders and team.
• Assist with special projects and initiatives led by the TMO leaders, ensuring deadlines are met and deliverables are of high quality.
• Serve as a liaison between the leaders, team members, and external stakeholders, facilitating effective communication and collaboration.
• Manage office supplies, equipment, and facilities to ensure a smooth and efficient working environment.
• Handle sensitive information with the utmost discretion and confidentiality.

Requirements

• Bachelor’s Degree or higher from an accredited university AND (2) two years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
• High School Diploma/GED from an accredited institution and a minimum of (6) six years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail.

Benefits

• Medical
• Dental & Vision
• Health Savings Accounts
• Health Care & Dependent Care Flexible Spending Accounts
• Disability Benefits
• Life Insurance
• Voluntary Benefits
• Paid Absences
• Retirement Benefits