About this role
Role Overview
- Support the Communications team’s work by assisting with various administrative tasks such as filing, form submission, research, financial reporting, invoice processing, booking travel, and other tasks assigned by the supervisor
- Draft meeting agendas, attend meetings, and take, distribute, and file detailed meeting notes
- Help the Communications team stay organized by adding tasks to our organizational systems such as Asana
- Assist with the organization of celebrity/influencer projects, including photo shoots and the production and editing of print, radio, and TV commercials, as well as social media campaigns
- Track PETA's celebrity supporters, award show nominee announcements and winners, tours, and details of celebrity events
- Stay up to date on celebrity culture. Track celebrity news, musical tours and birthdays as well as organize monthly birthday greetings
- Keep thorough and accurate records of celebrity correspondence and photoshoots
- Coordinate celebrity and media mailings, giftings, sending thank you/condolence/holiday cards, etc.
- Research opportunities for outreach through media, events, campaigning, and celebrity/social media influencer channels
- Draft letters and notes to celebrities and the media, and other writing assignments assigned by the supervisor
- Take charge of maintaining detailed records including public figures who support PETA’s work, interactions with celebrities/influencers and members of the media, and news releases and media hits
- Create, update, and organize department lists and records
- Keep track of and report on the Communications team’s accomplishments
- Finally, you'll be assisting the PETA communications staff with other responsibilities as assigned.
Requirements
- Minimum of one year of experience in a fast-paced office setting
- Excellent organizational and time-management skills, and attention to detail
- Proficiency with Microsoft Office, including Excel, Word, and Outlook as well as a willingness to learn new software
- Interest in and knowledge of celebrity culture required
- Working with high-profile individuals requires the ability to be honest, reliable, and discreet, so you must have the ability to maintain and handle confidentiality with discretion and integrity
- You're going to be communicating with the public, reporters, celebrities/influencers, publicity firms, stylists, and more, so the ability to deal with a variety of people in a professional manner will be essential
- We need a strategic thinker who can conduct research and work both independently and with the team to maximize the reach of our campaigns for animals
- Many people say that they "thrive under pressure," but this position has no shortage of tight deadlines, so you must really be able to crank out high-quality work within short timeframes
- You’ll be working with the press and celebrities, so a professional appearance is required
- Naturally, you'd need to be committed to the objectives of the organization, and living a vegan lifestyle would be a part of this
- Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record.