Participation in enhancing the CSE (Works Council)'s visibility by updating the CSE website
Preparation of monthly ASC (Social and Cultural Activities) meetings, drafting minutes and tracking decisions
Design and regular distribution of information about CSE activities, entitlements, events and news via emails, posters, intranet, newsletters, etc.
Collect employee needs and expectations to tailor offerings and improve satisfaction
Organize communication events (open days, information meetings, welcome booths)
Handle incoming telephone calls
Actively participate in organizing a variety of employee activities (Christmas party, trips, summer party, sports and cultural outings, etc.)
Inform and promote activities to employees to ensure broad participation
Run on-site information desks for social activities
Administrative management of the CSE's social activities using the existing application
Manage relationships with service providers: negotiation, contract follow-up and monitoring the quality of services offered to employees
Assist in planning events and committees related to ongoing activities
Support CSE budget management: invoice tracking and updating the CSE website
Monitor monthly accounts
Provide occasional administrative support during CSE audits
Update the list of entitled members and beneficiaries for the CSE
Prepare and send activity reports to CSE members
Assist employees in using the CSE website effectively
Handle mail

Currently pursuing a Bac+2 or Bac+3 (equivalent to a 2–3 year post-secondary diploma) in Executive Assistance / Communications Assistant or equivalent
Proficient with common office software and digital tools
Good interpersonal skills
Organized and detail-oriented

Work-Study – Administrative and Communications Assistant

Key skills