Administrative and organizational tasks
Organization and coordination of appointments, meetings, presentations and conferences
Preparation and follow-up of meetings, including room set-up, technical equipment and documentation
Handling incoming and outgoing mail at the division level
Central point of contact for employees, managers and external service providers
Interface role with internal departments (e.g. IT, administration, executive management) on organizational matters
Project, process and organizational support
Supporting the division management with projects, process optimizations and organizational initiatives
Assisting in the maintenance and updating of organizational charts, process and procedural documentation
Tracking actions, deadlines and tasks arising from meetings
Supportive coordination of leave and absence overviews
Organizing and preparing business trips for selected managers, and follow-up
Administrative support on personnel-related matters within the division

Permanent employment contract and a secure, crisis-resistant workplace
Attractive remuneration aligned with TVöD (public-sector pay scale), regular salary adjustments including an annual special payment
Employer-funded company pension scheme for long-term security
On-site hospital pharmacy with employee discount on over-the-counter medicines for private purchase
Discounts in the in-house cafeteria and staff restaurant
Extensive internal training and continuing education opportunities
Corporate Benefits: rotating offers with exclusive discounts on services and products
JobRad (bicycle leasing) — your partner for commuting and leisure

Assistant – Logistics, Procurement & Business Services

Key skills