Program Support Specialist

Role Overview

• Provide daily program office support including documentation, correspondence management, calendar coordination, and meeting facilitation.
• Assist with preparation of briefings, decision memos, program reports, and official communications.
• Maintain program records, action items, taskers, and tracking systems to ensure timely completion of requirements.
• Track Common Access Card (CAC) issuance, renewals, expirations, and status for government and contractor personnel; maintain accurate and compliant CAC logs and notifications.
• Prepare, route, and manage travel requests, vouchers, and approvals in accordance with DoW travel policies and Joint Travel Regulations (JTR).
• Coordinate itineraries, lodging, transportation, TDY schedules, and all related travel logistics.
• Serve as a liaison between travelers, approving officials, and financial staff to ensure accuracy and compliance.
• Support program managers and leadership with administrative tasks, meeting coordination, and workflow organization.
• Track program milestones, deliverables, schedules, and resource allocations.
• Maintain rosters, calendars, distribution lists, and shared documentation repositories.
• Interface with government personnel, contractors, and military stakeholders to support mission needs.
• Assist with planning and executing meetings, conferences, and classified sessions as required.
• Draft, edit, and format internal communications, meeting minutes, and program updates.

Requirements

• Experience supporting DoW organizations in a program, administrative, logistics, or travel coordination role.
• Working knowledge of DoW travel processes, JTR compliance, and government travel workflows.
• Strong organizational and communication skills with the ability to manage multiple concurrent tasks.
• Proficiency with Microsoft Office Suite and common document/records management tools.
• Experience managing, tracking, or coordinating Common Access Card (CAC) status, renewals, and compliance requirements.
• Active DoW Secret Clearance required.
• U.S. Citizenship required per federal contracting requirements.

Benefits

• Health insurance
• 401(k) matching
• Competitive salary
• Paid time off
• Flexible work arrangements