Engineer and protect the CEO’s weekly schedule to prioritize deep work and eliminate avoidable conflicts.
Manage the end-to-end execution of executive meetings, ensuring agendas and pre-reads are distributed in advance and action items are tracked to completion.
Lead the planning and run-of-show for quarterly leadership offsites, managing all logistics, materials, and post-event documentation to ensure a high-standard experience.
Direct the governance rhythm for board meetings, facilitating the timely creation of board decks and managing all associated logistics and materials.
Provide responsive and reliable support to the broader C-suite, coordinating complex scheduling and logistical requests with a high degree of clarity.
Uphold a high standard of precision in all executive communications, ensuring every meeting invitation and external correspondence is accurate and complete.
Anticipate executive needs by preparing comprehensive briefing packs that include context, objectives, and relevant background for priority meetings.
Drive continuous improvement by identifying and implementing new workflows, templates, or automations to enhance executive efficiency.

5 or more years of experience supporting a CEO or C-suite executive within a fast-paced environment, preferably in the SaaS or professional services sectors.
Proven track record of coordinating complex high-stakes events, such as board meetings and executive leadership offsites, from initial planning through final follow-through.
Expert-level proficiency in Google Workspace, with specific mastery of complex calendar management and drive permission structures.
Demonstrated ability to capture and synthesize high-level discussions into clear decisions, tradeoffs, and actionable tasks.
Exceptional judgment and prioritization skills, with a proven ability to triage competing demands and protect executive time.
History of managing sensitive information with absolute discretion, including matters related to legal, compensation, and board governance.
Experience in event logistics management, including vendor coordination, travel planning, and run-of-show development.
Willingness to provide flexible support during critical business milestones, such as board cycles and offsite events.

Executive Assistant

Key skills