Strategic Partnerships Coordinator

Role Overview

• Reviews, evaluates, scores, and tracks partnership proposals; prepares proposal acknowledgment and decision notifications.
• Communicates with external partners and the public frequently.
• Maintains accurate records and copies of finalized contracts and supporting documentation to the Lottery’s Contract Repository.
• Drafts, routes, and tracks contracts and amendments; completes contract summary forms and contract review checklists.
• Facilitates the contract lifecycle, including execution, monitoring deliverables, verifying payments, reviewing proofs of performance, completing close-out documentation, and conducting file audits.
• Maintains and updates contract-related tracking tools and spreadsheets, including budget tracking and performance metrics.
• Coordinates with internal departments (such as Legal, Procurement, and Finance) to ensure compliance and timely processing.
• Assists with updates to partnership forms, standard operating procedures (SOPs), and contract templates.
• Provides contract-related support for Lottery-funded events and merchandise fulfillment tied to contractual obligations.
• Maintains the Bright Futures Testimonial Database and oversees outreach tracking.
• Serves as administrator of the Partnerships and Bright Futures Outlook inboxes.
• Assists with merchandise and warehouse operations including inventory management, ordering, receiving, and shipping as applicable/needed.
• Performs general administrative tasks, including phone and email communication.
• Represents the Lottery at public events, including speaking engagements related to Bright Futures.
• Works closely with leadership, including the Chief of Staff and Office of the Secretary, on high-profile engagements.
• Performs other duties as required. Attendance is an essential function of this position.

Requirements

• Strong understanding of contract management principles and state compliance requirements.
• Excellent organizational, communication, and project management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of generally accepted business procedures.
• Ability to utilize effective written and verbal communication techniques.
• Must have strong organizational skills and attention to detail.
• Knowledge and experience with MyFloridaMarketplace (MFMP).
• Holds and maintains a valid driver's license.
• Ability to work a flexible work schedule which may include nights, weekends, and holidays.
• Ability to lift/move 50 lbs.
• Ability to respond to business partners and the public tactfully and courteously.
• Demonstrates strong analytical, critical thinking, and problem-solving skills.
• Exceptional interpersonal and communication skills.
• Ability to establish and maintain strong, effective working relationships with others.
• Knowledge of AP writing style.
• Strong writing, proofreading and editing skills.
• Proficient in Microsoft Office, primarily Word, Excel, PowerPoint, Outlook, and Teams.
• Proficient in Adobe and Canva.
• Knowledge of safety practices, policies, and procedures in a warehouse environment.
• Ability to coordinate and monitor tasks and special projects as assigned to ensure completion in a thorough and timely manner.
• Ability to work independently, self-starter.
• Ability to work in a fast-paced environment.
• Detail oriented, with the ability to recognize, diagnose, and resolve issues at a high level.
• Ability to quickly learn new concepts and procedures.