Provide day-to-day executive and operational support to the Chief Operating Officer.
Manage executive calendar, meeting scheduling, and diary coordination.
Manage and prioritise executive inbox communications, including drafting responses where required.
Coordinate internal and external meetings, including preparation of agendas, materials, and follow-up actions.
Track and follow up on key operational priorities and action items to ensure deadlines and commitments are met.
Maintain accurate records, documentation, and administrative systems.
Assist with preparation of reports, presentations, and meeting documentation.
Coordinate communication between internal teams and external stakeholders.
Support prioritisation of tasks and activities across multiple projects and deadlines.
Coordinate travel arrangements and logistics for executive meetings where required.
Assist the executive with coordination of operational priorities and key project follow-ups across internal teams.
Prepare briefing notes, reports, and executive summaries to support decision-making.
Contribute to improving administrative workflows and executive support processes.
Other position-level duties as they arise.

Bachelor’s degree in Business Administration, Communications, Management, or a related discipline.
1-5+ years’ experience in an Executive Assistant, Administrative Assistant, or similar support role.
Strong organisational and time management skills with the ability to manage competing priorities.
Excellent written and verbal English communication skills.
Experience managing calendars, meeting coordination, and executive correspondence.
High attention to detail and strong administrative accuracy.
Proficiency in Microsoft Office tools including Outlook, Word, Excel, and PowerPoint.
Ability to work independently and maintain confidentiality when supporting executive-level activities.
Strong interpersonal skills with the ability to coordinate across multiple stakeholders.
Comfortable operating in a remote support environment aligned with international business hours

Executive Assistant

Key skills