Executive Virtual Assistant – Operations, Project Support

Role Overview

• Maintain CRM accuracy and ensure client records are properly organized
• Monitor operational systems and flag issues when needed
• Help maintain documentation and standard operating procedures
• Track project timelines, tasks, and deliverables
• Support the coordination of programs, coaching sessions, and webinars
• Prepare session logistics such as scheduling, reminders, and materials
• Monitor inbound leads and ensure timely follow-ups
• Maintain accurate pipeline tracking and client progression
• Support client onboarding and communication
• Assist with calendar coordination and meeting preparation
• Monitor inboxes and respond to routine inquiries
• Support the founder with operational tasks and priority tracking
• Assist with email campaigns and marketing coordination
• Upload and organize digital content and materials

Requirements

• Strong experience in operations management, executive assistance, or integrator roles
• Ability to manage complex systems and maintain CRM accuracy
• Excellent organizational and project management skills
• Strong written communication and attention to detail
• Comfortable managing multiple platforms and tech tools
• Ability to work independently while coordinating with leadership
• Strong initiative and proactive problem-solving mindset

Benefits

• Competitive salary commensurate with experience
• Opportunities for professional growth and skill development
• Work closely with a visionary founder in a growing health and wellness company
• Be part of a mission-driven organization focused on helping people thrive