Team Assistant, Operations – Scheduling & Coordination

Role Overview

• CONSTRUCTION-SITE SCHEDULING – Plan subcontractors, check capacities and dependencies, confirm or reschedule appointments, set reminders, and follow up on no-shows.
• FOLLOW-UPS & TASK DISTRIBUTION – Create action items from calls/meetings in ClickUp, assign owners and due dates, and track progress until completion.
• DIGITAL FILING – Structure Google Drive, enforce naming conventions and access rights, and maintain templates.
• INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, maintain accurate filing; coordinate orders and supplier communication.
• DAILY OPS – Triage email and mail inboxes, prioritize and route to the correct owners, and coordinate internal meetings.

Requirements

• ORGANIZATIONAL TALENT – You think in systems and follow up until tasks are completed.
• PRECISION & SPEED – Fast, reliable, with strong attention to detail.
• PROBLEM SOLVER – You clarify dependencies and make sound decisions.
• DIRECT FEEDBACK – Clear, honest, and respectful communication, both internally and externally.

Benefits

• REMOTE & HUBS – Remote work across Germany or offices in Nuremberg/Berlin.
• FLEX HOURS – Performance over presence.
• HIGH-PERFORMANCE CREW – Ambitious team with fast decision-making.
• IMPACT – Your work matters and drives change.
• EVENTS – Regular team events.
• EARLY OWNERSHIP – Take ownership of topics early with tangible impact.