Part-Time Bookkeeper

Role Overview

• Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned
• Support Accounts Payable (AP) and Accounts Receivable (AR) processing
• Assist with tracking grants, donations, and outgoing payments including international contractor payments
• Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments
• Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising
• Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds
• Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed
• Retrieve payment confirmations, check copies, and vendor information from Bill.com
• Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries
• Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail
• Flag incomplete documentation and coordinate follow-up with employees as needed
• Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy
• Attach verified receipts to the appropriate transactions in the accounting system
• Identify and escalate missing or inconsistent documentation
• Maintain accurate records and data integrity in QBO through the migration period
• Assist with reconciliation efforts and data validation during transition
• Perform assigned bookkeeping functions within the new system following implementation
• Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly
• Maintain a clear and traceable digital audit trail
• Provide regular updates on completed work and outstanding items
• Adhere strictly to established SOPs and internal controls

Requirements

• 3+ years of nonprofit bookkeeping experience
• Strong working knowledge of QuickBooks Online (QBO) and Bill.com
• Experience with temporarily restricted fund accounting and functional expense classification
• Familiarity with journal entries for payroll allocation, fringe benefits, and multi-department cost center coding
• Experience supporting month-end close processes
• Strong attention to detail with the ability to identify minor discrepancies in dates, amounts, reference numbers, or payee information
• Comfortable performing both analytical accounting tasks and high-volume documentation work with sustained focus
• Reliable high-speed internet connection; company computer will be provided
• Candidate must be located and able to work in the Eastern Time Zone

Preferred

• Experience in a small or mid-sized nonprofit organization
• Audit support experience
• Familiarity with non-cash asset recording (in-kind donations, stock gifts, donated property)
• Experience supporting or participating in an accounting system migration
• Associate’s or Bachelor’s degree in Accounting or a related field

Benefits

• Classification: Part-Time, Non-Exempt Employee
• Hours: 10–20 hours per week
• Reports To: Director of Finance & HR
• Hourly Pay Range: $26–$30 per hour
• Actual compensation will be determined based on experience, skills, and internal equity, consistent with applicable federal and state pay transparency laws. Candidates with exceptional qualifications may be considered at the higher end of the range; strong foundational candidates may be considered at the lower end. This position is eligible for overtime pay in accordance with applicable law. Benefits eligibility, if applicable, will be discussed during the hiring process.