Serve as the first point of contact, professionally welcoming visitors, clients, and business partners
Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses
Coordinate visitor access, meeting room bookings, and hospitality arrangements
Maintain a clean, organized, and professional reception area in line with corporate standards
Support daily administrative operations to ensure smooth office functionality
Act as the primary administrative contact for employees regarding office-related requests
Coordinate internal communications, documentation, and basic record-keeping
Assist with meeting coordination, scheduling, and preparation of administrative materials
Coordinate office supplies, procurement requests, and vendor services
Monitor office facilities and supervise housekeeping services to maintain a professional work environment
Liaise with internal teams and external vendors to address administrative and facility-related needs
Ensure compliance with company policies, procedures, and administrative standards
Prepare and submit basic administrative reports to the line manager

Bachelor’s degree in Business Administration or a related field
Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization
Experience in an industrial, corporate, or professional services environment is an advantage
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with SAP or similar ERP systems is preferred
Strong organizational, multitasking, and time-management skills
Professional appearance with strong interpersonal and customer service skills
Ability to work independently and collaboratively within a diverse team
Fluent in English and Arabic, both written and spoken
Reliable, discreet, and detail-oriented, with a strong sense of responsibility
Comfortable working in a multicultural, multinational corporate environment
Eager to learn, grow, and contribute to long-term organizational success

Receptionist, Administrative Coordinator

Key skills