Executive Assistant

Role Overview

• Own the admin so your client can focus on what matters.
• Manage calendars, inboxes, and scheduling with precision
• Coordinate travel (flights, hotels, itineraries, last-minute changes)
• Handle client and vendor communication as the first point of contact
• Track expenses, prepare reports, and manage documentation
• Research topics, summarize findings, and support decision-making
• Coordinate projects, track deadlines, and follow up on action items
• Handle personal tasks when needed (appointments, reservations, errands)
• Maintain strict confidentiality on sensitive business and personal matters.

Requirements

• Strategic Operations Management: You manage executive calendars, inboxes, and projects with real business judgment, prioritizing by impact, keeping teams aligned, and staying two steps ahead without being asked.
• Advanced Communication: You write and speak on behalf of leaders with the right tone for every audience, from internal teams to senior external stakeholders.
• Proactive Problem-Solving & Ownership: Problems don't land on your leader's desk; they get handled by you before anyone even notices there was one, and you own it start to finish.
• Organizational Mastery & Execution Excellence: Multiple priorities, tight deadlines, high standards — you deliver quality work without losing the thread, even when things get hectic.
• Systems & Technology Agility: You're fluent across CRMs, project management tools, and Google Workspace or MS Office, and you've brought AI into your workflow because you're always looking for smarter ways to work.
• Emotional Intelligence & Professionalism: You navigate pressure without losing composure, read situations well, and people trust you with the things that matter most.

Benefits

• Fully remote
• Weekly pay, at and above industry standard
• Performance bonuses and salary reviews
• Paid vacation and holidays
• Health and learning stipends
• Access to AI training and tools
• Clear paths to advancement