Human Resources Assistant

Role Overview

• Coordinate interview scheduling including meeting invites, room bookings, and providing virtual links.
• Issue, track, and process onboarding documentation for new hires.
• Coordinate new hire onboarding logistics including start date confirmations, creating onboarding schedules, and welcome communications to staff.
• Support access requests and coordination with internal partners (e.g. IT, Security, Health and Safety).
• Coordinate exit documentation, create offboarding checklists, and track completion of offboarding steps.
• Ensure mandatory training is completed by all employees and follow up on overdue requirements as needed.
• Provide general administrative support to the human resources team members.
• Maintain electronic human resources records ensuring strong attention to privacy and data integrity.
• Monitor shared human resources inbox and route emails to appropriate team member.
• Participate in the organization and hosting of employee engagement activities.
• Assist with special projects as required.

Requirements

• Possession of a Diploma in Office Administration or Human Resources from a recognized post-secondary institution or equivalent years of experience.
• Minimum of two (2) years of administrative experience in a human resources environment.
• Excellent administrative and records management skills, with a high level of attention to detail and accuracy.
• Proficiency with computers and the use of various software programs including Microsoft Office (Outlook, Word, Excel and PowerPoint) and ability to learn new information systems such as ADP Workforce Now, DynaFile, CostPoint, Shop Floor Time, and SuccessFactors.
• Demonstrated ability to manage confidential information with discretion and sound judgement.
• Strong organizational, time management, interpersonal, and communication skills.

Benefits

• A motivating team-based environment where your achievements matter
• An opportunity to work on industry leading edge technology
• Flexible work hours and a compressed work week to promote a healthy work/life balance
• Industry leading wellness program including: Health, dental, and vision coverage available on first day of hire at no cost to the employee with access to virtual healthcare
• Access to Employee and Family Assistance Program
• Competitive compensation including: Reimbursement for professional development initiatives and memberships plus access to free online learning resources
• Registered Retirement Savings Plan with matching company contributions with access to complimentary financial planning
• Employee Stock Purchase Program
• Maternity and Parental leave top-up
• Vacation, personal days, sick leave, and additional company paid days off