Manage complex, multi time zone calendars for the CEO and C-Suite
anticipating conflicts and proactively negotiating solutions
Triage high-volume email and draft, proofread and format executive correspondence, slide decks and proposals
Serve as day-to-day point of contact for internal and external stakeholders, ensuring leaders stay focused on high-value priorities
Coordinate domestic and international travel, including visas, risk-mitigation protocols and on-site logistics
Plan and execute hybrid/virtual leadership off-sites, annual strategy sessions and executive briefings end-to-end
Handle industry-event registrations and related logistics; reconcile expense reports to maintain budget compliance
Assemble and circulate weekly leadership status reports, synthesizing inputs from multiple departments into concise executive summaries
Track action items and follow-ups, ensuring timely completion and transparent communication across functional teams
Provide project-management support for strategic initiatives as needed
Maintain confidential files and records, ensuring adherence to policies and security protocol
Identify and implement process improvements that streamline administrative workflows and enhance virtual-team collaboration—including automation and AI tools

Minimum 10 years in senior-level administrative roles engineering or consulting services environment, with at least 5 years directly supporting C-suite leaders
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology
Knowledge of booking and arranging travel and events
Skill in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
Skill using artificial intelligence, machine learning and generative artificial intelligence
Ability to conduct a high degree of independent research, with a strong emphasis on leveraging AI tools
Ability to maintain confidentiality and handle sensitive information
Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction-free workspace
Ability to analyze and prepare documents, reports and correspondence
Ability to communicate effectively in both oral and written form (technical and non-technical information)
Ability to work independently and collaboratively with remote team members
Ability to effectively plan and delegate the work of others
Ability to work under pressure and meet close deadlines
Organizational skills, with the ability to manage multiple tasks simultaneously, and adapt as necessary to changing demands

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Health reimbursement account (HRA), flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment

Senior Executive Administrative Assistant

Key skills