Workplace Operations Specialist, Administration

Role Overview

• Oversee day-to-day facilities/administrative operations to effectively manage WCM offices to achieve operational efficiency and hospitality
• Plan for future facility needs based on company growth and operational requirements
• Develop administrative operations and maintain guidelines and related documents
• Plan, coordinate, and execute internal staff events, promoting team cohesion and a positive workplace culture while managing logistics such as venues, catering, and scheduling
• Monitor and control the operational budget, ensuring cost-effectiveness and financial prudence
• Build and maintain positive relationship with all WCM employees, contractors and supplier personnel
• You will require frequent business trips to Susono city and the other offices

Requirements

• 5⁺ years of experience in facility management, office services, administration, or office manager is required
• 3+ years of vendor management experience, preferably related to office or general affairs operations
• Manage multiple tasks and being comfortable with ambiguity situations
• Ability to improve, maintain the workplace by communicating and negotiating with employees
• Experience proactively addressing and resolve complex challenges while trying to find opportunities for improvement
• Proficiency in native level Japanese and conversational level English

Benefits

• Competitive Salary
• Based on experience
• Work Hours
• Flexible working time
• Paid Holiday
• 20 days per year (prorated)
• Sick Leave
• 6 days per year (prorated)
• Holiday
• Sat & Sun, Japanese National Holidays, and other days defined by our company
• Japanese Social Insurance
• Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
• Housing Allowance
• Retirement Benefits
• Rental Cars Support
• In-house Training Program (software study/language study)