Senior Administrative Assistant – Contract

Role Overview

• Extensive meeting scheduling for Senior Leaders and their teams
• Dealing with meeting and call requests across global time zones, prioritizing and resolving conflicting appointments, often last minute and urgent with multiple stakeholders
• Scheduling of recurring meetings (1:1s, Monthly and Quarterly Steering Committees, various team meetings)
• Coordinating travel arrangements
• Expenses and invoicing
• Ad hoc administrative support for teams, such as printing, scanning, subscriptions etc
• Providing assistance with ad hoc projects
• Front desk reception/phone coverage for the office – answering and directing phone calls, rotating with other admins

Requirements

• Extensive experience of working as a Senior Administrative Assistant, preferably in a similar environment
• Strong team player with excellent communication skills
• Excellent organisational skills, strategic proactive planner, proven ability to multi-task and prioritize
• Ability to work under pressure and with conflicting priorities
• Proactive and flexible approach
• Operates with professionalism, honesty and integrity at all times
• Strong systems skills to include Outlook, Word, Excel and PowerPoint
• Dependable, solid, and efficient