About this role
Role Overview
- Manage and optimize the COO’s calendar, including scheduling internal/external meetings across time zones
- Coordinate travel, accommodations, and detailed itineraries
- Prepare and organize materials for meetings (agendas, briefing docs, follow-ups)
- Track action items and help ensure follow-through on key priorities
- Handle confidential information with discretion and professionalism
- Main point of contact for staff, visitors, and vendors
- Own day-to-day office operations (supplies, groceries, mail, upkeep)
- Coordinate cleaners, building management, and contractors
- Support LA team meetings, events, and offsite
- Ensure the office is organized, welcoming, and productive
- Serve as studio receptionist and host for artists, partners, and internal teams
- Manage studio bookings and calendar
- Coordinate basic session logistics (access, refreshments, room setup)
- Maintain a clean, professional studio and flag equipment or technical issues
- Use any prior studio/music experience to keep sessions running smoothly
Requirements
- 1–3 years in admin/operations/studio/office roles (internships and strong early-career experience welcome)
- Highly organized with strong attention to detail and follow-through
- Comfortable juggling multiple priorities in a fast-paced environment
- Professional, warm, and service-oriented communicator
- Discreet and trustworthy with sensitive information
- Excited by music, tech, and finance, and eager to grow in a scaling company
- Music/entertainment/creative or studio experience a plus, not required
- Based in or willing to relocate to LA; able to work on-site several days a week
Benefits
- Competitive benefits
- Flexible paid time off
- Hybrid work model