People & Culture Coordinator

Role Overview

• Own and manage the full-cycle recruitment process for designated roles, including posting roles, pre-screening, scheduling interviews, communicating with candidates, and preparing offer documents
• Partner with hiring managers to develop role profiles, define evaluation criteria, and deliver a consistent, high-quality candidate experience at every stage
• Lead intake meetings with hiring managers to understand team needs, set expectations on process and timelines, and act as trusted advisor throughout the search
• Draft and post compelling job advertisements that reflect the company’s brand and attract diverse, qualified candidates
• Manage offer processes including preparing offer letters, conducting reference checks, and supporting negotiations where applicable
• Track and report on key talent acquisition metrics (time-to-fill, source of hire, offer acceptance rate, etc.) to identify trends and continuously improve recruitment effectiveness
• Own the onboarding process – coordinate pre-boarding paperwork, day-one logistics, conduct orientation sessions, and cross-functional introductions to set new hires up for success
• Maintain accurate and confidential employee records across our HRIS and paper files, ensuring data integrity and compliance with employment regulations
• Prepare, process, and track documentation related to employment changes and offboarding
• Monitor the P&C inbox and serve as a first point of contact for employee inquires, escalating complex matters appropriately
• Administer various employee benefit programs, including health benefits, subsidy programs, and other reimbursements
• Support the administration of payroll and time-off balances in collaboration with the Accounting department
• Actively participate in the social committee and support the planning and execution of company-wide events
• Assist in the planning and delivery of P&C-sponsored activities, cultural events, and recognition programs
• Maintain the P&C team's calendar of events, coordinating activities, and sending out communication regarding events
• Gather and analyze feedback to help improve workplace culture and employee experiences
• Provide occasional cross-functional coverage, such as restocking snack supplies, to ensure a smooth and welcoming workplace experience
• Produce regular P&C reports and dashboards to support leadership in decision-making
• Contribute to ad hoc P&C projects, process improvement initiatives, and organizational development efforts

Requirements

• 1-3 years of experience in an HR coordination, recruitment, or people operations role
• Post-secondary education in HR, Business Administration, or a related discipline (or equivalent experience)
• CPHR candidacy or completion of an HR certificate program
• Proficient with HRIS and talent acquisition platforms (previous experience with ADP and/or Workable is an asset)
• Exceptional attention to detail, accuracy, and confidentiality
• A naturally warm and approachable presence, willing to proactively reach out and create conditions for others to feel welcomed and included
• Strong written and verbal communication skills
• Exposure to benefits administration and payroll coordination is an asset

Benefits

• 100% employer-paid health, dental, and vision benefit plan
• 15 paid vacation days to start
• Health and wellness days
• Bereavement days
• Reimbursements for professional training
• Membership in professional associations
• Fitness subsidy