Manage calendars, emails, correspondence, phone calls and travel arrangements
Write, develop and format presentation materials
Plan, coordinate and organize the logistics for various meetings and committees
Produce various reports, meeting minutes, expense reports and other documents, and provide administrative support to the different stakeholders
Review and ensure the quality of all documents and communications from the General Director intended for internal and external audiences
Monitor follow-up deadlines with stakeholders and provide support to the Administrative Coordinator as well as to the entire team
Actively collaborate with other members of the company’s executive team
Work closely with administrative assistants from other business units of Groupe Alesco to organize activities, events, supply orders and other administrative tasks
Perform any related duties requested by the supervisor as needed

Diploma in secretarial studies or a college diploma in administrative techniques/office administration, or equivalent
Three years of relevant secretarial experience supporting members of senior management, or demonstrated potential for rapid development
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable with technology
Excellent written and spoken French and English (bilingual)
Commitment to excellence when serving clients, service providers and fellow team members
Ability to perform multiple tasks simultaneously and to support several people
Tact, strong political acumen and a high degree of discretion
Excellent organizational skills and the ability to manage priorities
Initiative, rigor, autonomy and strong analytical and verification skills
Strong ability to work as part of a team with a service-oriented and collaborative mindset
Recognized for a positive attitude and proactive improvement ideas

Free 24/7 access to an online doctor
Flexible schedule including hybrid remote work (2 days per week from our offices in Saint-Hubert)
Dynamic, fast-paced environment offering opportunities for ongoing training and career advancement

Bilingual Administrative Assistant

Key skills