AP Coordinator
Philadelphia, Pennsylvania, United States of America
Full Time
12 hours ago
No H1B
Key skills
ERPCommunication
About this role
Role Overview
- Processes all invoices, including payables, expense invoices, credits and adjustments, reconciles statements and resolve invoice discrepancies in accordance with Company policy and procedures.
- Co-ordinates approval process of all AP invoices.
- Co-ordinates new vendor setup in ERP system.
- Assists with creating POs; resolves PO issues and provides training to users.
- Pays vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks, ACH debits, or wire transfers; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Supports internal departments and leverages external third-party vendors with gathering and remediating Sunshine Act Reporting data.
- Reconciles corporate credit cards and works with department business partners to ensure the required documentation to support each charge is received.
- Assists with new hire training.
- Completes 1099 year-end processing.
- Aides in the preparation of required month-end reports and files documents according to document retention guidelines.
- Responds to inquiries from internal stakeholders regarding expenses, POs, etc.
- Liaises with outside vendors.
- Periodically audits work for compliance.
- Assists with financial audits.
- Carries out other reasonable tasks as required by the Line Manager.
- Ensures that all activities and interactions are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with BTG values.
Requirements
- Associate degree in Accounting preferred.
- Minimum of 3 years of experience in AP.
- Industry experience in Pharmaceuticals, Medical Device or Healthcare preferred.
- Experience with Microsoft GreatPlains and Sunshine Act reporting a plus.
- Intermediate level of skill in MS office functions, strong knowledge of Excel.
- Ability to plan and manage multiple projects.
- Excellent interpersonal and communication skills.
Tech Stack
- ERP
Benefits
- 15 Vacation days and the ability to accrue 1 additional day of vacation earning up to a maximum of 20 day on the employee’s anniversary date each year.
- Medical, Dental, Vision and other Voluntary benefits
- Paid Parental Leave
- Tuition Assistance
- Discretionary Bonus Plan
- Competitive 401(k)