AR/AP Specialist

Role Overview

• Reporting to the Finance Manager, you will own and scale the Order-to-Cash and Procure-to-Pay processes for Kolsquare within the Team.Blue Group.
• You will be the cornerstone for accurately managing billing operations, optimizing processes, ensuring cash discipline, and maintaining financial compliance across the group within a SaaS and subscription billing context.
• Manage the full end-to-end billing cycle, from invoice issuance to payment application.
• Collaborate with Revenue, Sales, and Finance to support the quote-to-cash process; provide training and promote best practices internally.
• Lead onboarding and internalization of billing operations with Team.Blue’s Core Finance teams.
• Handle complex billing scenarios including enterprise contracts, purchase orders, and subscription variations.
• Drive automation initiatives (e.g., billing rules, collections notifications, AR aging dashboards).
• Ensure accurate configuration, documentation, and training on billing tools and policies.
• Execute complete P2P processes: invoice intake, validation, coding, and approval workflows.
• Coordinate supplier payments in a timely, compliant manner (SEPA, wire, cards, etc.).
• Ensure invoices are allocated to the correct cost centers with supporting documentation.
• Manage AP workflows across Pennylane and ensure expenses are tracked in Payhawk with accurate controls.
• Resolve discrepancies, respond to vendor inquiries, and prepare AP reporting and aging analyses.
• Maintain rigorous cash controls, documentation, and audit readiness.
• Support month-end and quarter-end processes with accurate AR/AP reporting.
• Ensure adherence to internal policies and external accounting standards.

Requirements

• 4+ years of experience in Accounts Receivable, Accounts Payable, or Finance Operations.
• Prior experience in a SaaS, tech, or scale-up environment, ideally working with subscription-based or recurring revenue models.
• Strong understanding of Order-to-Cash and Procure-to-Pay processes.
• Comfortable working with billing and finance tools (ERP, expense management, invoicing systems such as Pennylane, Payhawk, or similar) and CRM tools such as Salesforce.
• Strong analytical skills and comfortable working with financial data, reconciliations, and reporting.
• Excellent written and verbal communication skills, with confidence interacting with Sales, Revenue, Finance, and external stakeholders.
• Highly organized, detail-oriented, and rigorous, with a strong sense of ownership and accountability.
• Proactive, process-driven, and constantly looking for ways to automate and improve workflows.
• Fluent in French and English.
• Motivated to join an adventure more than just a job.

Tech Stack

• ERP

Benefits

• Full flexibility: remote across Europe with hubs and coworking access.
• Competitive compensation package aligned with market standards, independent of location.
• Quarterly and annual gatherings for team building.
• Growth opportunities and continuous learning support.
• Stability of a profitable group combined with the agility of a scale-up.
• Ongoing training opportunities and career development support.