Bookkeeper

Role Overview

• Manage end-to-end retail accounts receivable processes, including generating and issuing large volume invoices per week, primarily to retail partners.
• Track, apply, and reconcile complex discount structures with accuracy.
• Monitor outstanding balances and conduct proactive credit control, professionally following up on overdue payments while maintaining strong retailer relationships.
• Manage accounts payable processes, handling a large volume of supplier invoices per week.
• Conduct structured payment runs and ensure timely supplier payments.
• Perform daily bank postings and weekly bank reconciliations within the accounting system.
• Investigate unreconciled items and resolve discrepancies promptly.
• Manage invoice approvals using structured workflows.
• Collaborate with internal Operations and Retail teams to investigate discrepancies, resolve retailer disputes, and escalate complex issues to the Finance Team Lead.
• Support month-end close activities, including clearing reconciliations, chasing outstanding receipts, and assisting with balance sheet reconciliations and accruals where required.
• Maintain accurate, audit-ready financial records and associated systems.
• Contribute to continuous process improvements and identify opportunities to create efficiencies using automation and AI tools where appropriate.

Requirements

• At least 5 years of bookkeeping experience, preferably in a high-volume environment such as FMCG, retail, or e-commerce.
• Hands-on experience with accounts payable, accounts receivable, and bank reconciliations.
• Experience processing high volume of invoices.
• Proficiency with Xero, Dext, ApprovalMax, and GSuite is preferred.
• High level of attention to detail and strong organisational skills.
• Ability to manage repetitive tasks with consistent accuracy.
• Excellent written and verbal communication skills, with the ability to explain financial matters to non-finance stakeholders.
• Comfortable working in a fast-paced, scaling business environment.
• Strong problem-solving skills and a natural curiosity to investigate discrepancies thoroughly.
• Proactive attitude with the ability to take ownership and work independently.