About this role
Role Overview
- Retrieve and sort incoming supplier invoices from a shared inbox on a daily basis.
- Upload invoices into Spendesk accurately, ensuring correct coding, supplier details, and supporting documentation.
- Review invoices for completeness and flag any discrepancies, missing POs, or approval issues.
- Liaise with internal stakeholders to obtain missing information or approvals in a timely manner.
- Ensure invoice data syncs correctly between Spendesk and Xero
- knowledge of bookkeeping therefore required.
- Reconcile supplier statements and resolve discrepancies with vendors as needed.
- Support month-end close activities by ensuring all invoices are processed and accounted for within the correct period
- understanding of accruals accounting helpful but not essential.
- Assist in the rollout of self-service invoice submission to the wider business, including basic guidance and support to colleagues.
- Identify and flag process gaps or recurring issues to the Head of Central Finance.
- Help document AP procedures as part of the transition to the new workflow.
Requirements
- Previous experience in an accounts payable or purchase ledger role.
- Hands-on experience with Xero.
- Comfortable working with AP or expense management software (experience with Spendesk is an advantage).
- High level of accuracy and attention to detail when processing financial data.
- Organised and self-sufficient, able to manage a volume of invoices independently.
- Good communicator, comfortable chasing approvals and resolving queries across teams.
- Experience working in a scale-up or fast-paced environment.
Benefits
- Fully Remote