Provide key legal and executive administrative support to Operations Leader and General Counsel
Perform paralegal, secretarial, technical, and administrative functions
Maintain calendars and internal databases
Assist Legal and Operations Department with data collection, compliance, document review and preparation, and file maintenance
Prepare, review, analyze, and transmit correspondence, memoranda, and legal documents
Schedule appointments and meetings, ensuring logistics are arranged
Track and maintain records of company contracts
Manage the e-signature process for legal documents
Draft meeting agendas and distribute meeting summaries
Perform general administrative duties to ensure smooth operations in Legal and Operations

3–5 years of experience as an Administrative Assistant or similar support role
Experience supporting a legal department or operations/executive team strongly preferred
Background in handling contract administration or executive calendar management is a plus
High school diploma or equivalent required
Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred
Paralegal certification or training in legal administration is a plus
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) required
Hands-on experience with DocuSign or similar electronic signature platforms preferred
Familiarity with document management systems, contract tracking software, or collaboration tools (e.g., SharePoint) beneficial
Demonstrated ability to handle sensitive and confidential information with discretion.

Legal and Operations Administrative Assistant

Key skills