Respond, or routing as necessary, employee and vendor email questions relating to accounting matters
Complete Credit Applications and / or Vendor Registrations as needed
Send reminders / review / post timesheets weekly
Send reminders for past due expense reports weekly
Import credit card charges
Review expenses for employees with relocation agreements to ensure adherence to thresholds
Review categories of expenses for unusual activity
Track and report past due expense reports and timesheets
Complete requested adjustments to employee expenses and timesheets
Train new employees on Timesheets / Expense Reports
Data entry related to new hires (PTO / Direct deposit info)
Monthly review of PTO balances
Track vendor W9, ACH, diversity, NDA & safety policy documents
Confirm banking information with new vendors
Track and update expected pay dates for accounts receivable / accounts payable for pay-when-paid terms
Update Diversity spend on supplier portals as needed
Assist department in organizational matters as needed
Review and post daily cash transactions
Review and post non-accounts payable related expense transactions
Assist in preparation of financial reports
Prepare for external audits
Data entry for various accounting modules
Assist with forecasting
Assist in the preparation and maintenance of budgets
Completion of Assigned Tasks and Deliverables on Time and on Budget

Minimum of five years of experience as an accounting clerk in an engineering firm
Minimum of five years of experience using accounting software
Knowledge of standard accounting practices
Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
Ability to communicate verbally and in writing technical and non-technical information
Ability to analyze complex, identify problems, evaluate alternatives and implement effective solutions
Ability to accurately prepare and maintain records, files and reports
Ability to work successfully as a member of a team and independently with moderate supervision
Ability to work under pressure and meet tight deadlines
Organizational skills, with the ability to manage multiple tasks simultaneously

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment

Accounting Administrator

Key skills