Part-time Executive Assistant – Supporting CDC

Role Overview

• An Executive Assistant performs multiple tasks, with a strong focus on organizational duties
• Handles processing travel, training orders, and other office-related tasks supervised by management
• Separating mail, completing forms for ordering office supplies
• Preparing conference rooms and greeting clients as needed
• Regularly communicating with staff to procure needed items
• Carries out recurring office procedures independently
• Refers calls and visitors to appropriate staff
• Arranges meeting rooms and schedules meetings
• Maintains office files and schedules tentative appointments
• Makes arrangements for conferences and meetings and assembles established background materials
• Submits requests into various CDC based systems
• Refers non-routine requests to appropriate CDC managers or staff
• Screens mail and requisitions supplies, printing, maintenance, or other services
• Develops, prepares, and delivers communications to the division.

Requirements

• Prior experience as an Executive Assistant for the federal government strongly preferred
• Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management
• Strong knowledge of government travel system a must
• Excellent written and verbal communication skills
• Advance Microsoft Office and SharePoint skills
• Proficiency in collaboration and delegation of duties
• Strong organizational, program management and problem-solving skills with impeccable multi-tasking skills
• Exceptional interpersonal skills
• Friendly and professional demeanor.

Benefits

• Diversity, transparency, and inclusion woven into all processes and activities.