Executive Assistant

Role Overview

• Provide administrative support to key leaders within the Cigna Pharmacy Organization.
• Act as a trusted resource and professional problem solver.
• Execute on complex scheduling requests involving various leadership levels across the enterprise.
• Build effective relationships and work closely with internal partners.
• Handle travel arrangements for leaders and prepare and settle expense accounts.
• Ensure seamless management of all plans and coordinate related arrangements.
• Manage an effective calendaring system and enhance efficiencies.
• Schedule and organize meetings including Microsoft Teams and conference calls as required.
• Plan and coordinate on-boarding activities as needed.
• Maintain and coordinate department distribution lists and SharePoint/file systems.
• Order equipment and supplies using the portal supply system.
• Manage department vendor payment activities, track and approve invoices, and assume responsibilities for travel and expense entry using Concur.

Requirements

• 8+ years of progressively responsible administrative, executive assistant, or project management experience.
• Can work independently, exhibit sound judgement, and maintain confidential information.
• Impeccable organizational skills with the ability to work in a very high-paced environment and manage multiple tasks.
• Project management experience and comfort is a must.
• Ability to anticipate issues, identifying potential problems and working to proactively prevent from developing and managing to the references of the leaders support.
• Ability to ruthlessly prioritize critical tasks and remain composed and focused in stressful situations utilizing customer centricity skills.
• Act with speed and decisiveness.
• Ability to sum up a situation, gather the necessary information, ask the right questions and then deliver/act.
• Expert level verbal and written communication skills.
• Experience managing calendars, inclusive of setting up smaller to larger meetings with multiple cross enterprise teams. Outlook preferred.
• Experience using meeting platforms i.e. WebEx.
• Demonstrate flexibility to not only support direct leaders, but also other team members as required.
• Ability to work in a virtual workforce and team environment.
• Builds effective networks and relationships to best support leader and perform role.
• Expert skills in Microsoft applications
• Word, Outlook, PowerPoint and Excel with a willingness to learn advanced skills as appropriate.
• Ability to troubleshoot technology issues in partnership with Technology partners.
• Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.

Benefits

• Health insurance
• Paid time off
• Flexible work arrangements