Executive Assistant – CEO

Role Overview

• Manage complex calendars, coordinate meetings, and prioritize scheduling to align with the CEO’s goals
• Handle all aspects of travel planning, including itineraries, logistics, and expense reporting
• Prepare, edit, and format documents, presentations, board materials, and executive communications
• Conduct research, summarize insights, and provide briefing materials prior to meetings and events
• Monitor email and information flow, triaging and responding on behalf of the CEO when appropriate
• Act as a thought partner to help the CEO focus on the highest‑impact priorities
• Support leadership team coordination, including meeting agendas, follow-ups, and action‑item tracking
• Assist in preparing for key business reviews, presentations, external events, and stakeholder meetings
• Identify issues, anticipate challenges, and recommend solutions to keep operations running smoothly
• Serve as a primary point of contact between the CEO and internal/external stakeholders
• Uphold confidentiality and discretion in handling sensitive company and personnel information
• Draft correspondence, talking points, and CEO messages as needed
• Build strong internal relationships across all levels of the organization
• Develop and maintain systems, processes, and tools that improve efficiency for the CEO’s office
• Coordinate special projects, cross-functional initiatives, and ad hoc requests
• Support board governance processes, including materials preparation and logistics
• Ensure deadlines are met and follow through on commitments made by the CEO

Requirements

• 5–10+ years of experience supporting a C-suite executive or senior leader
• Exceptional organizational skills with the ability to manage competing priorities
• Strong written and verbal communication skills
• High emotional intelligence, professionalism, and discretion
• Proficiency with Microsoft 365 and collaboration tools
• Ability to work onsite or hybrid depending on executive needs
• Must be located in the Eastern time zone, preferably in the Louisville, KY area

Benefits

• medical, dental, vision, disability, and life insurance coverage
• 401(k) savings plans
• paid family leave
• 9 paid holidays per year
• 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service