Diary Management: Day-to-day management of senior team member diaries; Issuing calendar invites and agenda
Communication Support: Replying to emails internally and externally on behalf of the Senior Sales Director
Travel Support: Booking flights, cars, hotels and liaising with external travel consultants
In Person Team Meeting Logistics: Organizing and participating in team meetings in various locations off-site
External Trade-Show Support: Coordinating travel logistics and periodic in-person attendance
Expense Processing: Support for expense reporting and input through SAP Concur
Shipping Arrangements: Arranging shipping for the UK based team
Procurement Support: Ordering goods/items from external companies
Budget Management Support: Creating reports on costs incurred for periodic management review
HR Logistics: On boarding and off boarding new joiners and leavers to/from the International Sales team
Holiday Tracking Support: Logging holiday entitlement and entering holiday and time into Workday system
Team Sharepoint Management: Supporting the maintenance of a Sharepoint on behalf of the Sales Team
General Administrative Support: Vendor set-up, invoice processing, purchasing, holiday logging

Post-secondary education in a business-related field
Minimum of 5 years previous experience of support at the senior or executive level
Ability to anticipate and take independent action on handling requests
Proven experience in preparing documents and presentations
Professional demeanor and trustworthy in handling highly confidential information
Experience working in a fast-paced and demanding environment
Superior organization skills with high attention to detail
Exceptional written communication skills
Proficiency in Microsoft products: PowerPoint, Excel, Word, Outlook, Teams, Dynamics; SharePoint, Concur and CRM familiarity is desirable

Executive Assistant

Key skills