Executive Assistant

Role Overview

• Provide administrative and operational support to the directors, including inbox management, diary management, meeting prep, and travel coordination.
• Draft and manage professional correspondence with clients, partners, and prospects.
• Track and follow up on key actions and priorities from Client and Team meetings.
• Support with preparing and tracking samples sent to clients and prospects.
• Maintain accurate records of sample inventory, dispatch, and returns.
• Support the Bid and Sales teams by formatting proposals, assembling supporting documents, and assisting with submission processes.
• Organize internal and external meetings, offsites, and client visits.
• Collaborate with other departments to ensure alignment on priorities and deadlines.

Requirements

• Strong written and verbal communication skills, with confidence in client-facing interactions.
• Excellent attention to detail and time management.
• Proactive, flexible, and able to manage both strategic and hands-on tasks.
• Proficiency with Microsoft 365, Google Workspace, and CRM or bid management tools.

Benefits

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers