Senior Executive Assistant, Co-Founder

Role Overview

• Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated
• Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication
• Coordinate meetings, confirm appointments, and provide timely updates to leadership
• Communicate with clients via phone and email to gather information and provide updates as needed
• Prepare, review, and manage documents, including agreements and internal reports
• Track tasks, follow up on deliverables, and ensure deadlines are consistently met
• Conduct research and organize information to support business and operational needs
• Perform administrative tasks such as document management, filing, and coordination across teams
• Support social media management tasks as needed
• Handle sensitive information with a high level of confidentiality and professionalism

Requirements

• 5+ years of experience as an Executive Assistant or in a similar role
• Proven experience supporting C-level executives (CEO, Founder, or similar)
• Strong experience in calendar management, client communication, and document preparation
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Proactive, resourceful, and solutions-oriented mindset
• Proficiency in Google Workspace and ability to quickly learn new tools and systems
• Strong time management skills with the ability to handle multiple responsibilities efficiently
• Ability to maintain confidentiality and professionalism at all times

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.
• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.
• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.
• Peripherals and Workspace:
• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• A smartphone for communication and verification purposes.

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.