Manage calendar, meetings, reminders, and scheduling
Manage inboxes, flag priorities, and draft replies
Track tasks, follow-ups, deadlines, and loose ends without needing repeated reminders
Convert rough voice notes, WhatsApp messages, and unstructured instructions into clean action lists and next steps
Coordinate with staff, suppliers, service providers, and external contacts
Prepare daily and weekly summaries of what is pending, completed, urgent, and blocked
Help organise business and personal admin
Assist with travel planning, appointments, bookings, and coordination where required
Prepare clean reports, trackers, and dashboards
Chase people and keep matters moving
Support the founder in maintaining structure, accountability, and execution consistency
Use AI tools intelligently to improve speed, organisation, drafting, summaries, and productivity

Proven experience as an Executive Assistant or supporting a founder/senior executive
Excellent written and spoken English
Strong organizational skills, initiative, and attention to detail
Ability to work with a fast-paced, unstructured environment
Strong reasoning, judgement, and problem-solving ability
Comfortable with legal-style documents and structured communication
Proficient in using AI tools in a strategic and thoughtful way
Reliable remote setup with strong internet and backup
Nice to Have
Experience supporting multiple businesses
CRM, sales/admin coordination, or process-building experience
Background in high-end, premium, or service-oriented environments
Experience handling confidential or sensitive matters

Executive Assistant to Founder

Key skills