Act as key contact for all matters relating to: coordinating travel arrangements, preparing itineraries and travel expense reports; completing LSUC renewal applications, and tracking CPD credits.
Prepare client correspondence in accordance with the requirements set by the principal/practice group, as required.
Update contact names and addresses in Interaction and any other client databases.
Coordinate client meetings, schedule boardrooms, and arrange for catering or audio-visual equipment.
Handle and review all incoming mail, email, fax communications, and arrange for specialized mail/courier/messenger services as required.
Respond to routine inquiries and requests from clients, and take messages as required.
Provide backup support when other Legal Practice Assistants are absent, are at capacity, and/or managing multiple/difficult deadlines.
Prepare, print and review prebills (e.g., monthly, quarterly or on request) using 3E billing workflow and functionality, and revise according to client billing guidelines and Firm standards and policies.
Maintain and organize files to ensure they are easily retrievable by principals, and file/scan all paper or electronic correspondence/records into the firms document management system.

Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required.
5+ years related experience, preferably within a legal professional services firm.
Must have strong knowledge of legal terms, documents and procedures.
Proficient in MS Office product suite.

Legal Practice Assistant – 12-Month Contract

Key skills