Own the CEO's calendar and inbox end-to-end: scheduling, prioritizing, and protecting time across multiple time zones
Manage complex, multi-leg travel arrangements including flights, hotels, visas, ground transportation, and itineraries
Triage and manage communications on behalf of the CEO: emails, follow-ups, and coordination with internal and external stakeholders
Conduct time-sensitive research and deliver clear, well-structured, actionable briefs
Manage purchases, deliveries, returns, and day-to-day logistical tasks with full ownership
Coordinate delivery of gifts, documents, and packages as directed
Troubleshoot urgent and last-minute issues in real time, often with little context
and resolve them
Anticipate needs, flag gaps, and take initiative on tasks before being asked
Handle all confidential and sensitive information with the highest level of discretion

5+ years of experience as a Personal Assistant or Executive Assistant
preferably supporting a founder or CEO at a startup
Proven track record of working independently in a fast-paced, high-ambiguity environment
Exceptional organizational skills and a strong bias for follow-through
nothing falls through the cracks
Strong written and verbal communication skills in English
Highly responsive, resourceful and reliable
able to be available and effective during at least 6 hours of overlap with US time zones
Experience managing travel logistics, vendor coordination, and personal tasks for a senior executive
Comfortable with shifting priorities, incomplete information, and last-minute changes — this is a startup, not a corporation
High level of emotional intelligence and discretion when dealing with sensitive matters
Tech-savvy: proficient with tools like Google Workspace, Slack, Notion, or similar

Personal Assistant

Key skills