Events and PR Executive – 12-month FTC

Role Overview

• Assist the Events & PR Manager in the development and execution of the company’s flagship customer conference weekend and any related ancillary events.
• Create detailed briefing documents that outline key event elements, timelines, logistics, and objectives for all stakeholders.
• Manage timelines to ensure that all tasks and deliverables are on track, ensuring deadlines are met and milestones are achieved.
• Serve as the primary point of contact for vendors and venues, ensuring smooth operations, negotiating contracts, and managing logistical needs.
• Build content briefs for speakers, panels, and sessions to ensure content aligns with event goals and is impactful for the target audience.
• Coordinate speaker logistics, including travel, accommodation, and materials. Assist in preparing speakers for their sessions and managing their schedules.
• Work closely with sponsors to ensure they receive all necessary support, materials, and recognition throughout the event, creating a positive experience for them.
• Collaborate with the marketing, design, and social media teams to develop a comprehensive marketing plan for our Salon Owners’ Summit event, including digital content, promotions, and engagement strategies.
• Identify opportunities for external communications around our product releases and company initiatives to build a solid Press Release calendar.
• Assist in tracking and managing event budgets and provide regular updates on progress, including metrics and post-event analysis.
• Provide on-the-ground support during the event, ensuring that all logistics are in place, handling last-minute changes, and ensuring a smooth execution of the program.
• Collaborate with regional teams to amplify events exposure through press releases, media partnerships, and interviews.
• Provide PR toolkits, messaging, and media engagement guidance to regional teams, including seasonal press releases, product launch press releases and content for media partnerships across our global network.

Requirements

• 2+ years of event planning experience.
• Experience working with customer-facing events, conferences, tech or corporate and/or within the beauty industry highly preferred.
• Strong ability to manage multiple tasks, timelines, and stakeholders.
• Detail-oriented with a proven ability to multitask and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to create clear, concise briefing documents and liaise with internal and external teams effectively.
• Experience working with external vendors, contractors, and venues to coordinate logistics, contracts, and deliverables.
• Proven ability to work effectively within a cross-functional team environment, collaborating with marketing, design, PR, and regional teams.
• Proactive and resourceful in troubleshooting issues and finding solutions to event-related challenges.
• Familiarity with event management software and tools (e.g., Eventbrite, Asana, Trello) is a plus.
• Proficient in MS Office Suite and Google Workspace.
• Ability to bring fresh ideas to the table and contribute to the creation of engaging event content and experiences.
• Ability to adapt to changing priorities and thrive in a fast-paced, dynamic environment.

Benefits

• Your wellbeing is important to us
• we provide private healthcare, 2 Wellness Days, an employee assistance program and a free online GP service.
• As part of our Financial Wellbeing, we provide competitive Compensation, an Employee Share Purchase Scheme, Pension, Life Assurance, and Income Protection.
• We help you travel by providing a bike to work scheme as well as tax saver transport tickets.
• We support the women who work in Phorest by offering 2 weeks leave for Fertility Treatment, Pregnancy Loss and Menopause.
• We care for your family and provide Enhanced Maternity and Paternity Benefits.
• We grow our own timber! We provide a great learning environment and extensive development opportunities. We run development programs and provide access to many online resources including LinkedIn learning.
• Moving house? Phorest employees get 3 moving days.