Project Assistant – Team Administrator

Role Overview

• Diary coordination, arranging internal and external client meetings and site visits.
• Provide administrative and co-ordination support to Project Directors and senior staff members.
• Filtering queries, developing a sound understanding of their requirements and responding accordingly.
• Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster.
• Liaising with the accounts departments for the preparation of finance related documents.
• Assist Directors and Associates with expenses.
• Provide ad hoc administrative and co-ordination support to Project Architects and relevant teams.
• Check timesheets & assist with the allocation of project resourcing.
• Liaise with accounts and other departments on behalf of the cluster.

Requirements

• Previous experience as a Project Coordinator or equivalent role.
• Excellent communication skills both orally and in writing.
• Excellent inter-personal skills.
• Good IT skills (Word, Excel, PowerPoint, Outlook).
• Ability to prioritise and plan effectively.
• Highly organised, especially when dealing with a constantly changing environment.
• Diplomacy, professionalism and tact for a wide variety of situations and personalities.

Benefits

• Flexible working arrangements