Purchasing Manager

Role Overview

• Ensures policies and procedures are reviewed, upheld, revised, and adopted in accordance with State procurement laws.
• Oversee the compliance requirements for tracking and reporting necessary information as required by State procurement laws.
• Review and update existing administrative regulation as necessary.
• Develop and implement administrative regulations and standard operating procedures for purchasing, contract management, and inventory management.
• Provide training on updated and new administrative regulations and standard operating procedures.
• Ensure effective contract administration by managing contract development and approval process.
• Provide direct supervision, coaching, and performance management of assigned staff.
• Lead recruitment, selection, and retention efforts for department personnel.
• Establish clear performance standards and priorities aligned with District goals.
• Leads the development and implementation of the Purchasing staff goals, objectives, and priorities.
• Hold employees accountable for safety, productivity, and compliance with District policies.
• Collaborates cross-departmentally to identify and develop timeframe requirements for equipment, materials, inventory, products, services, and acceptable substitutions.
• Assesses current material and inventory availability; reasonably predicts future need and availability based on the market, delivery systems, and other variables.
• Reviews requisitions and creates purchase orders (POs) for materials, inventory, supplies, equipment, and services.
• Creates and reviews contracts and requests for proposals (RFPs). Collaborates with legal counsel to ensure appropriate terms and conditions and other legal clauses for individual contracts are appropriate.
• Prepares and presents management reports on procurement data and issues and identifies trends and practices in procurement. Keeps Chief Financial Officer informed on a proactive basis regarding procurement issues and trends.

Requirements

• Bachelor’s degree in construction management, business, supply chain management, public policy, or similar field required.
• Seven (7) or more years of complex purchasing experience required, preferably in a public agency or public organization.
• Two (2) or more years’ experience in inventory management.
• Minimum of five (5) or more years of experience in a management or supervisory role.
• Experience or advanced knowledge of State law as related to procurement compliance responsibilities.
• Certifications in contracts administration and utility procurement or similar program preferred

Benefits

• Generous PTO Accruals
• 11 Paid Holidays
• 100% employer paid premium for Medical/Rx/Dental for individual and/or family coverage
• 100% employer paid premium for vision coverage for individual and/or family coverage
• 100% employer paid Basic Life Insurance 2X annual salary
• 401(k) 7.5% base + 7.5% match = 15% total possible employer contribution
• 457(b)
• 100% employer paid Short Term Disability and Long Term Disability
• HRA VEBA employee funded
• Wellness Incentive to HRA VEBA employer funded
• 100% Paid Business Travel Insurance
• Voluntary benefits