Own the bi-weekly payroll administration cycle in Paylocity, submitting accurate payroll inputs to the payroll administration partner and auditing outputs before finalization to ensure accurate and timely payroll
Manage payroll updates for 300+ nonexempt/hourly employees, including timecard corrections, direct deposit updates, compensation changes, and termination pay
Audit payroll registers prior to submission, flag discrepancies, and partner with external partners and People Ops to resolve issues quickly
Maintain and execute a structured U.S. compliance calendar, ensuring all recurring reporting and regulatory deadlines are met
Prepare and coordinate compliance reporting, including EEO-1, CA Pay Data Reports, OSHA 300 logs, and required annual filings
Monitor state and federal legislative changes across ~35 states and communicate implications for payroll, policy, or compliance processes
Partner with Legal on handbook and policy reviews, ensuring updates are implemented and acknowledged appropriately
Coordinate ACA reporting and non-discrimination testing with Benefits partners, ensuring documentation is audit-ready
Review and escalate background checks, oversee quarterly health exclusion checks, and ensure compliance trainings are completed by new hires
Lead the annual Compliance Refresh, driving completion of required policy acknowledgements and training across employees and contractors
Support internal and external audit requests by providing accurate, well-documented payroll and compliance records
In addition, other clerical and administrative duties as required are to be expected.
Requirements
3–5+ years of hands-on U.S. payroll administration experience, including supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers
Experience tracking, processing, and auditing payroll changes including new hires, terminations, compensation changes, timecard corrections, clawbacks, and direct deposit updates with an external payroll provider
Strong understanding of nonexempt/hourly payroll complexity, including timecard corrections, off-cycle payments, and termination pay requirements
Demonstrated ownership of U.S. multi-state compliance calendar and reporting, including hands-on experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs
Experience managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and training and policy acknowledgements
Comfortable operating in systems such as Paylocity, ticketing platforms, and project management tools