Senior Payroll Specialist

Role Overview

• Own the bi-weekly payroll administration cycle in Paylocity, submitting accurate payroll inputs to the payroll administration partner and auditing outputs before finalization to ensure accurate and timely payroll
• Manage payroll updates for 300+ nonexempt/hourly employees, including timecard corrections, direct deposit updates, compensation changes, and termination pay
• Audit payroll registers prior to submission, flag discrepancies, and partner with external partners and People Ops to resolve issues quickly
• Maintain and execute a structured U.S. compliance calendar, ensuring all recurring reporting and regulatory deadlines are met
• Prepare and coordinate compliance reporting, including EEO-1, CA Pay Data Reports, OSHA 300 logs, and required annual filings
• Monitor state and federal legislative changes across ~35 states and communicate implications for payroll, policy, or compliance processes
• Partner with Legal on handbook and policy reviews, ensuring updates are implemented and acknowledged appropriately
• Coordinate ACA reporting and non-discrimination testing with Benefits partners, ensuring documentation is audit-ready
• Review and escalate background checks, oversee quarterly health exclusion checks, and ensure compliance trainings are completed by new hires
• Lead the annual Compliance Refresh, driving completion of required policy acknowledgements and training across employees and contractors
• Support internal and external audit requests by providing accurate, well-documented payroll and compliance records
• In addition, other clerical and administrative duties as required are to be expected.

Requirements

• 3–5+ years of hands-on U.S. payroll administration experience, including supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers
• Experience tracking, processing, and auditing payroll changes including new hires, terminations, compensation changes, timecard corrections, clawbacks, and direct deposit updates with an external payroll provider
• Strong understanding of nonexempt/hourly payroll complexity, including timecard corrections, off-cycle payments, and termination pay requirements
• Demonstrated ownership of U.S. multi-state compliance calendar and reporting, including hands-on experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs
• Experience managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and training and policy acknowledgements
• Comfortable operating in systems such as Paylocity, ticketing platforms, and project management tools