Support the Federal Pursuits and Proposal Manager in coordinating and preparing complex federal proposals
Assist in gathering, organizing, and reviewing proposal materials, ensuring compliance with federal regulations and client requirements
Assist with internal and external kick-off meetings, track tasks from meetings, and follow up on task deadlines
Help track proposal progress, deadlines, and milestones, ensuring the timely delivery of all required materials
Contribute to the preparation of federal proposals, including SF330 responses
Participate in Shipley-inspired color reviews, ensuring that feedback is documented and incorporated into final drafts
Assist in managing multiple SF330 Sections, according to priority, including Parts IIs
Ensure all proposal documents comply with solicitation requirements and accurately reflect project details
Assist in responding to client requests for additional information or clarification after proposal submission
Help track proposal status and support necessary follow-up communications
Coordinate communication among internal teams and external partners to gather necessary information and ensure proposal quality
Assist in maintaining and organizing proposal libraries, templates, and other key documentation

Bachelor’s degree in Business Administration, Communications, or a related field
2-5 years of experience in federal proposal coordination, particularly for A-E services
Experience with federal contracts for agencies such as DOD, GSA, VA, or NASA is preferred
Strong understanding of federal procurement regulations, including FAR, DFARS, and agency-specific requirements
Proficient in Adobe Suite, specifically InDesign
Ability to coordinate multiple proposals simultaneously and meet tight deadlines
Familiarity with Shipley methodology and color team review process
Strong written and verbal communication skills for proposal development and team collaboration
Technical writing experience preferred
Extensive research experience and skills (e.g., market research, competitive analysis, risk analysis)

Federal Proposal Coordinator

Key skills